Email Templates

Create reusable email templates for common hiring communications like rejection letters, interview invitations, and offer emails.

Creating Templates

1. Go to Hiring > Templates
2. Click New Template
3. Fill in the template name, subject line, and body
4. Optionally link the template to a specific pipeline stage
5. Click Create Template

Template Variables

Use these variables in your subject and body — they'll be replaced with actual values when sending:

• {{candidate_name}} — Full name of the candidate
• {{candidate_first_name}} — First name only
• {{job_title}} — The job title
• {{company_name}} — Your team name
• {{stage_name}} — Current pipeline stage

Click any variable chip in the editor to insert it at the cursor position.

AI Generation

Use the Generate with AI section to describe the kind of email you need in plain language. For example:

• "Rejection email after phone screen"
• "Interview invitation for on-site"
• "Offer letter with enthusiasm"

The AI generates both a subject line and body with appropriate template variables already included.

Managing Templates

From the templates list, you can:

• Edit — Update the template content
• Duplicate — Create a copy to use as a starting point
• Delete — Remove templates you no longer need